Record working time
Record your working time for the desired week as follows:
➢Navigate to the week for which you want to record your working times. If the required activity is not available in the table, add it (see Add tasks to Timesheets).
➢Enter the number of hours worked for each day and task in the table. (1)
▶ The last row shows the total number of working hours for all entries in the column. (2)
➢Hover your mouse pointer over a cell to view the budget information for that allocation.
▶ The Timesheet Budget displays the planned budget, the hours already logged, the remaining hours, and the current utilization rate.
▶ These values always refer to all hours already logged for this assignment.
The following table shows how the system behaves depending on the budget status and overbooking settings:
Scenario |
Behavior |
The logged hours are below the warning threshold. |
The entry is allowed. The tooltip shows the current budget status. |
The logged hours reach the warning threshold. |
After submitting, the timesheet cell shows a yellow warning. |
The logged hours exceed the budget and overbooking is allowed. |
Editing is allowed. The timesheet cell shows an orange or yellow warning. |
The logged hours exceed the budget and overbooking is not allowed. |
The timesheet cell shows a red error. Submission is blocked. |
The logged hours exceed 100% utilization and overbooking is not allowed. |
After submitting, the timesheet cell is marked in red. |
➢Enter details or comments for the person approving the entry in the Comment column (optional). (3)
➢If the work took place on site, set the value in the Onsite column to Yes. (4)
▶ When entering hours, be sure to check for budget warnings or error messages.
▶ If the budget is nearly reached, you will receive a warning. If the budget is exceeded, you can only enter the hours if overbooking is allowed.
▶ If overbooking is not allowed, correct your entry before submitting the timesheet.
Submit entries for approval:
➢Select the checkbox for the row(s) you want to submit for approval.
➢Click Submit to send the entry. ▶ A confirmation dialog will open.
➢Click Yes to confirm the confirmation dialog.
▶ The transaction(s) have been submitted for approval.
▶ An arrow will appear in the indicator column.
Recall entries:
You have the option to recall entries that have already been submitted.
➢Select the checkbox for the line you want to recall.
➢Click Recall. ▶ A confirmation dialog will open.
➢Click Yes to confirm the confirmation dialog.
Check approval status:
The name of the approving person is shown in the Approver column.
The status is shown in the indicator column:
▪Green check mark = approved
▪Red cross = rejected
▶ If the approving person has left a comment, it will appear in the Approvers comment column.
Edit rejected entries:
If your entries has been rejected, edit the line as described above. Resubmit the entry.